Holding an event in your local community can be a great way to bring people together and celebrate a shared event or perhaps raise money for a local cause. These events not only allow people in the same community to get to know one another better but also helps to build a stronger identity within the community itself.
Holding an event can be hard work but also incredibly rewarding. There are a few things that you can do at the planning stage to help everything run smoothly.
- Have the perfect team around you – No event can be organised and managed by just one person so it is important to gather a team of like-minded people around you. Depending on the size of the event that you are holding you may only need a few key people. You should people in charge of the budget, the marketing and advertising as well as other key areas. Setting out clear roles for everyone means that you can delegate items from the planning sheet in the confidence that they will be completed by the timescale needed.
- Budgeting – before you embark on any purchases you should work out what your budget is and then allocate that to the various areas of your event. You should also factor into your budget any ticket or entrance fees that you are hoping to achieve. There are some organisations that offer grants to people who are aiming to hold an event within their community for the benefit of those living there. Barnwood Trust is an example of one of these organisations.
- Cover – making sure that you have the relevant insurances and Event Medical Cover in place. Outdoor Medical Solutions provide event medical cover and it should be the first purchase that you look into making. Even the best planed evets can succumb to accidents and issues so you should make sure that you care covered.
- Spread the word – as soon as you decide that your event is viable you should start spreading the word within your local community. One great way to do this s to ask for volunteers to help on the day of the event and you can then meet with those individuals to discuss the aims of the event and they will then help to spread the word for you. Putting posters up in the local area advertising the event, as well as in local shops and schools is a quick way to get the attention of as many local people as possible.